Records and Metadata
Create records with NAP-aligned metadata, classification, domain ownership, tags, retention schedule, and attached files.
Preparing your records and workspace.
A centralized platform for records intake, scanning, approval routing, retention, reporting, secure retrieval, and audit-ready controls for Marikina Polytechnic College.
Secure access for authorized personnel.
The platform covers the required record lifecycle: intake, scanning, OCR, classification, routing, approval, retention, archive, retrieval, RBAC, and audit.
Create records with NAP-aligned metadata, classification, domain ownership, tags, retention schedule, and attached files.
Upload PDFs or scanned files, capture scanner metadata, track OCR status, and preserve searchable text for retrieval.
Route records through configurable multi-level approval stops with status tagging, remarks, returns, and final completion.
Find authorized records by metadata, OCR text, classification, tags, domain, date, workflow status, and archive status.
Manage retention triggers, deadlines, disposition rules, archive status, and preserved record history.
Enforce module, sub-module, action, and domain-scoped permissions while logging user actions and system activity.
The real scenario flow follows the same process used in the record, workflow, approval, retention, search, and audit pages.
Create or upload a record, attach PDF/scanned files, and encode required metadata, classification, owner domain, tags, and retention schedule.
Review uploaded files, scanner metadata, extracted OCR text, searchable output, and form validation before submission.
Use an existing workflow or free-flow route to send the document through domain stops until it is approved, returned, rejected, or completed.
Completed records stay searchable according to permissions, retention deadlines are tracked, archives are preserved, and audit details remain visible.
Authorized users generate reports for records volume, workflow performance, pending approvals, retention deadlines, archives, audit activity, scanning productivity, and compliance evidence.
Records
Records Volume
Counts by date range, classification, workflow status, archive status, and domain.
Approvals
Workflow Performance
Pending approvals, completed steps, returns, rejections, and workflow turnaround.
Deadlines
Retention and Archives
Retention due dates, transfer-ready records, archived records, and disposition evidence.
Evidence
Audit and Scanning
Audit activity, user access logs, scanning workload, OCR status, and compliance evidence.
Sign in with your authorized credentials to access the Marikina Polytechnic College records system.